Payout runs

Money is released in runs, not one deal at a time. Each run lists every voucher, checks the gates, and produces the bank file plus the self-billed e-invoices.

SAMPLE DATA

Next run

17 Sep 2026

Tuesday · payouts close 15:00

Queued vouchers

4 commission · 3 Marketing Bonus

Run total

RM 42,118

agent + override + incentives

Blocked

REN tag expired — Ameer Haziq

1 Run #2026-09-17 (draft)

Payee	Role	Voucher	Type	Amount (RM)	E-invoice	Gate check
Zahiruddin b. Mat Jailaini	Agency Head	PVS-1074615	Commission (40%)	407.41	SELF-BILLED	PASS
Zahiruddin b. Mat Jailaini	Agency Head	PVS-1074615-1	Marketing Bonus	458.33	SELF-BILLED	PASS
Faizal Omar	Team Leader	PVS-1074616	Override — Marketing Bonus	1,500.00	SELF-BILLED	PASS
Nadia Rahman	Group Leader	PVS-1074617	Override — Marketing Bonus	500.00	SELF-BILLED	PASS
Aisy Karim	Negotiator	PVS-1074618	Commission + Bonus	6,000.00	DRAFT	PASS
Kumar Raj	Negotiator	PVS-1074619	Commission + Bonus	7,000.00	DRAFT	TAG EXPIRING
Ameer Haziq	Negotiator	PVS-1074620	Commission + Bonus	4,200.00	HOLD	TAG EXPIRED
Run total				20,065.74	(hold RM4,200 excluded)

2 Payout gates

Gates checked per payee

REN tag valid — not expired on the payout date
Professional indemnity insurance in force
Written agency agreement signed (commission + Marketing Bonus terms)
Bank + tax details complete for the self-billed e-invoice
Documents attached for the deal (appointment letter, confirmation, tenancy/SPA)

A payee that fails any gate is held — the run still completes for everyone else. IQI pays its negotiators fast; speed only works if the gates are automatic.

Milestone release

Milestone	%	Document trigger
Booking / appointment letter	10%	Signed appointment letter
Agreement signed	25%	Tenancy agreement / SPA executed
Loan / payment cleared	25%	Bank approval or receipt of funds
Completion / vacant possession	40%	Handover or VP notice

Override and Marketing Bonus follow the same milestones as the underlying commission — never paid ahead of it.

Held payees — reason and expected release (every hold must carry both)

Payee	Amount	Held because	Expected release
Aisy Karim	RM 4,000.00	REN tag expires 30 Sep 2026 — renewal receipt not uploaded yet	20 Sep 2026 (on receipt upload)
Siti Nurhaliza binti Aziz	RM 2,500.00	Tenancy agreement not yet stamped (MyTax e-Duti Setem) — clock runs from the last signature	22 Sep 2026 (inside the 30-day window)
Kumar Raj	RM 1,200.00	Bank and TIN details incomplete for the self-billed e-invoice	18 Sep 2026 (payee action)

A gate decides whether the commission has been earned — it is not a punishment and not a cash-flow tool. Once the work qualifies, the money is due: every hold shows the exact reason and the expected release date, and a hold still open after 30 days from the milestone goes to the Agency Head automatically. Commission already earned can never be retained to recover an unrelated dispute.

3 Run history

Run	Date	Vouchers	Total (RM)	Returns	Status
2026-09-03	03 Sep 2026	11	58,240.00	0	PAID
2026-08-20	20 Aug 2026	9	41,905.50	1	PAID
2026-08-06	06 Aug 2026	14	77,310.00	0	PAID
2026-07-23	23 Jul 2026	8	33,760.00	2	1 CLAWBACK OPEN

Open clawback ledger (including departed agents)

Agent	Status	Deal	Clawback (RM)	Recovery route
Ameer Haziq (AG-004)	resigned	DS-LOCR-160437	458.33	Held against final voucher; balance becomes a recorded debt owed to the agency
J. Lim (AG-005)	payout hold	DS-LOCS-161250	1,200.00	Deducted from the next run once the release gate clears

A clawback never disappears because an agent leaves. It moves to a separate ledger, stays tied to the transaction that caused it, and follows the agent until it is settled — that record is what makes the payout numbers defensible.

Zentra Realty prototype · Payout runs · milestone percentages and gates are placeholders for Zahir to set
Sample data for review only.